AP Administrator

About Us

HAVI is a global, privately owned company that connects people with ideas, data with insights, supply with demand, restaurants with deliveries, and ultimately, people with the products they love. Whether sourcing, storing, or delivering products, we bring unmatched category expertise and unrivalled operational excellence combined with powerful digital analytics and insights. Founded in 1974, HAVI employs over 10,000 people and serves customers in more than 100 countries. HAVI’s business units include

Supply Chain, tms, and Stanley 1913. Our portfolio of businesses offers best-in-class sourcing and supply chain capabilities, brand-defining marketing and promotion services, and innovative consumer products.
 
 

Why Work Here?
At HAVI, we are proud to make moments that matter every day for our People and our Customers.  We do this through living the HAVI values:

• Do What’s Right
• Respect and Value All
• Think Big Together
• Elevate our Customers and our People

 
Recognizing we have a responsibility to act and an opportunity to inspire a better future for people, the community, and the planet, social and environmental responsibility is at the heart of everything we do.   You’ll hear us refer to our “Better Future Blueprint” and see us driving responsible operations and advancing sustainable solutions. 
 

Whether we’re running a beach clean-up, exploring hidden stories from under-represented voices, or helping our very own colleagues through times of crisis, you’ll see our amazing people bring these values to life every day. 

We support our people with competitive pay, benefits, and flexibility, and strongly emphasize a growth mindset for achieving personal and career growth while at HAVI.

WHY WE THINK YOU WILL LOVE THIS ROLE

Responsible for the coding and entering of expenses for payment for all operating companies; full responsibility for data entry and audit for proper approval.  Assist department management by providing analytical, administrative and value added support.

WHAT YOU WILL BRING TO THE ORGANIZATION

• Provide coding and route invoices for approval for Non PO related invoices
• Quantity and PO verification for Happy Meal, MEA and Europe related invoices
• Ensure proper management approval, G/L coding and appropriate back-up provided on all invoices, check requisitions and expense reports
• Supplier Statement review and Mailbox management
• Accurately review and confirm weekly payment matching reports – (files contain invoices to be paid)
• Accurately enter global invoices, check requisitions, expense reports, multi voucher uploads and vendor debit/credits for payment
  • Proper company/division
  • Proper currency
  • Active G/L accounts
  • Cost of sales adjustments
  • Accurately apply the correct taxes
  • Understand all tax requirements
• Scanning and indexing of all invoices, check requisitions, multi voucher upload documents and vendor debit/credit forms
• Perform system testing as required (JD Edwards, Esker)
• Assist with internal & external audits
• Maintain written procedures for all Accounts Payable Administrator processes

SKILLS AND EXPERIENCE WE WOULD LIKE YOU TO HAVE

Required:

Three to five years Accounts Payable or Accounts Receivable experience

• Voucher Auditing and Entry
• Expense Report Auditing and Entry

Accurate high volume data entry skills

• 100 kpm with 95-98% accuracy
• Microsoft Excel, Outlook
• Strong data entry skills
• Strong organizational skills
• Proven experience in Accounts Payable
• Proficient with ERP systems
• Proficient with Microsoft Excel and Outlook

• Associates degree, or minimum three to five years equivalent work related experience in Accounts Payable or Accounts Receivable

Preferred:

JD Edwards Accounts Payable module

Accounting related background with knowledge of G/L structure

Proven data entry skills

• 150 kpm with 100% accuracy

• JD Edwards Accounts Payable module
• Esker Automation Workflow system
• Associate’s degree, with Accounting coursework

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