Office Services Assistant

About Us

HAVI is a global, privately owned company that connects people with ideas, data with insights, supply with demand, restaurants with deliveries, and ultimately, people with the products they love. Whether sourcing, storing, or delivering products, we bring unmatched category expertise and unrivaled operational excellence combined with powerful digital analytics and insights. Founded in 1974, HAVI employs over 10,000 people and serves customers in more than 100 countries. HAVI’s business units include

Supply Chain, tms, and Stanley 1913. Our portfolio of businesses offers best-in-class sourcing and supply chain capabilities, brand-defining marketing and promotion services, and innovative consumer products.
 
Why Work Here?
At HAVI, we are proud to make moments that matter every day for our People and our Customers.  We do this through living the HAVI values:

• Do What’s Right
• Respect and Value All
• Think Big Together
• Elevate our Customers and our People

 
Recognizing we have a responsibility to act and an opportunity to inspire a better future for people, the community, and the planet, social and environmental responsibility is at the heart of everything we do.   You’ll hear us refer to our “Better Future Blueprint” and see us driving responsible operations and advancing sustainable solutions. 

Whether we’re running a beach clean-up, exploring hidden stories from under-represented voices, or helping our very own colleagues through times of crisis, you’ll see our amazing people bring these values to life every day. 

We support our people with competitive pay, benefits, and flexibility, and strongly emphasize a growth mindset for achieving personal and career growth while at HAVI.

WHAT YOU WILL BRING TO THE ORGANIZATION

• Maintain and stock supplies for the facility, to include:

-four (4) kitchens

-all conference and collaboration rooms

-four copier/office supply areas

• Order supplies and maintain inventory of the mailroom.
• Manage all incoming and outgoing packages and USPS mail
• Administrator for FedEx shipping and process outgoing packages
• Maintain all printers and copiers
• Maintain vendor contacts and schedules
• Administer off-site document destruction files; notify teams when files are due to be destroyed
• Process and code vendor and supplier invoices as well as other related forms
• Participate on special projects, as needed
• Assist with general office tasks such as data entry, managing correspondence (emails, mail)
• Sorting, distributing, sending out mail and packages including coordinating with couriers.
• Entering data accurately into systems, updating COIs, and maintaining databases.
• Provide support to other teams, departments while in special projects
• Keeping to office environment tidy, ensuring equipment is functioning properly including basic troubleshooting or arranging repairs.
• Be able to do receptionist duties when needed such as greeting visitors and directing messages to appropriate personnel
• Organizing and maintaining files
• Be able to lift 20 lbs

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