Mailroom Coordinator (Temp)

ABOUT US

tms unites technology, marketing, and sourcing to drive transformational change for the world’s leading brands. With 1,200+ employees across 26 countries, we offer an impressive range of solutions – from inspiration and innovation to category management and delivery.

Operating as a creative agency, a strategic consultancy, a sourcing business, and a technology provider, we engage with over 110 million customers every single day for our clients, including Starbucks, T-Mobile, O2, McDonald’s, and adidas.

Most importantly, we're a place where you can achieve great things, and be recognized as the best.

WHAT MATTERS THE MOST

Breakthrough, business-driving ideas come from extraordinary people with the freedom to be their most authentic selves at work. Authenticity and diversity are critical elements of our business. They can only be realized when we create access and equity for all. We foster a culture of inclusion and belonging and aspire to be ever-evolving.

tms is a place where brilliant people are better together. If you want your ideas to be heard and to contribute to a culture of inclusion and authenticity, bring us your voice! Visit us at tmsw.com.

WHY WE THINK YOU WILL LOVE THIS ROLE

The Temp. Mailroom Coordinator is primarily responsible for the activities that require the use of, or resources located in the sample room. 

These activities include shipping and receiving, paperwork processing, coordinating information and maintaining files.  The Samples & Mailroom Coordinator is responsible for managing the use of the space to make sure the needs of the organization are being met.  This person would strive to have a close working relationship and a willingness to work together with team members as one unit with respect to the company’s values, visions, and objectives at all times.

WHAT YOU WILL BRING TO THE ORGANIZATION

Shipment and Receiving:

• Receive all inbound shipments (small parcel and freight) and distribute to appropriate parties.
• Prepare and fulfill all outbound shipment requests (small parcel and freight).
• Unwrap, photograph, and handle samples for time-sensitive development and sales projects.
• Facilitate communication between factories/suppliers and internal teams for product review and dispatch. 
• Work with local warehouse staff to acquire or store samples as requested.
• Retrieve USPS mail from lobby mailbox and deliver to front desk.
• Coordinate with sales/marketing on trade show logistical needs.  
• Data entry into shipping systems.

Shipping Supplies Management:

• Maintain stocked inventory of shipping supplies in the sample room.
• Managing sample room, maintaining organization of supplies.

General Admin:

• Maintain sample room in clean and working order.
• Assist with special projects as needed.

• Miscellaneous office tasks.

SKILLS AND EXPERIENCE WE WOULD LIKE YOU TO HAVE

 Proficiencies:

• Excellent written and oral communication skills; ability to communicate effectively and project a professional image when giving and taking information in writing, in person and over the phone.
• Solid word processing and spreadsheet skills with knowledge of Microsoft Word and Excel.
• Ability to respond effectively to sensitive inquiries or complaints.
• Make process improvement recommendations and implement changes.
• Customer service centric.
• Ability to take initiative and prioritize tasks; good time-management, organizational, problem-prevention and problem-solving skills.

• Ability to work accurately with close attention to detail.
• Ability to maintain confidentiality of sensitive information.
• Willingness to adapt to changing business needs and deadlines.
• Ability to study and apply new information.
• Possess a work ethic that includes neatness and punctuality.
• Self-motivated with independent judgment to manage daily workload.

 Education and Experience:

• Two to five years Shipping/Receiving experience.
• AA or bachelor’s degree preferred; not required.

Salary: $20.00/hr -$30.00/hr

tms is committed to a diverse and inclusive workplace. tms is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please contact gmspeopleteam@tmsw.com.

The base pay range for this position is for a successful candidate within the state listed. The successful candidate’s actual pay will be based on multiple factors, such as job-related knowledge, skills, qualifications, and experience. tms is a total rewards company, which includes rewards beyond base salary.  At tms, full-time employees are eligible for an annual bonus, based on company and individual results.  In addition, we offer a variety of employee benefits, personalized time off, holiday pay, dental, vision, 401(k), and much more.

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